File-sharing tools are essential for modern small businesses, especially those working across remote teams or with freelance collaborators. The right platform not only enables seamless collaboration but also protects your data and helps you stay organized.
This guide breaks down some of the best file-sharing tools for small businesses, who they’re best suited for, and how to stretch your budget further with cashback platforms like Fluz and Rakuten.
1. Google Drive
Best for: Solopreneurs, small teams already using Gmail or Google Workspace
Google Drive is one of the most accessible and flexible file-sharing platforms available. It integrates seamlessly with Google Docs, Sheets, and Slides, making it ideal for document-heavy workflows and real-time collaboration.
Key Features:
• 15GB of free storage (shared across Gmail, Photos, and Drive)
• Real-time co-editing
• Easy link-sharing with permission controls
• File version history and cloud backups
Pricing (Google One plans):
• 100GB: $1.99/month
• 200GB: $2.99/month
• 2TB: $9.99/month
Cashback Tip: Purchase a Google Play gift card on Fluz and apply it to your Google One plan to earn instant cashback. Rakuten may also offer rewards when subscribing directly through Google.
2. Dropbox
Best for: Creative teams, freelancers handling large files, agencies
Dropbox is known for its clean interface, reliable sync, and strong file recovery capabilities. It supports larger files and offers integrations with platforms like Slack, Adobe, and Zoom, making it ideal for content-heavy businesses.
Key Features:
• 2GB free storage on the Basic plan
• 2TB+ storage on paid plans
• Dropbox Paper for internal notes and collaboration
• Password-protected file sharing and expiring links
Pricing:
• Plus: $11.99/month (2TB)
• Professional: $19.99/month (3TB)
• Business Standard: $18/user/month (5TB shared)
Cashback Tip: If you subscribe through the Google Play Store, you can use a Fluz-purchased gift card for cashback. Rakuten also offers occasional rewards when subscribing through the Dropbox website.
3. Microsoft OneDrive
Best for: Businesses already using Microsoft 365 or Outlook
OneDrive is tightly integrated with the Microsoft ecosystem. If your business already uses Outlook, Teams, or Office apps, OneDrive offers built-in cloud storage that scales with your subscription.
Key Features:
• 5GB free storage
• Seamless use with Word, Excel, and PowerPoint
• Strong admin controls and access logs for teams
• Version history and ransomware detection
Pricing (included with Microsoft 365):
• Personal: $6.99/month (1TB)
• Family: $9.99/month (6 users, 1TB each)
• Business Basic: $6/user/month
• Business Standard: $12.50/user/month
Cashback Tip: Buy a Microsoft 365 gift card through Fluz and redeem it at redeem.microsoft.com. Rakuten frequently offers cashback on Microsoft Store purchases.
4. Box
Best for: Agencies and businesses needing advanced security or compliance
Box is a cloud storage platform built specifically for enterprise-level collaboration. It’s trusted by legal, finance, and healthcare teams due to its compliance capabilities and robust admin tools.
Key Features:
• Unlimited storage on Business Plus and Enterprise plans
• Granular access controls and activity logs
• Workflow automation with Box Relay
• Integrations with Slack, Salesforce, and Google Workspace
Pricing:
• Business: $15/user/month (unlimited storage)
• Business Plus: $25/user/month
• Enterprise: Custom pricing
Cashback Tip: While Box doesn’t currently offer Fluz integration, Rakuten or other browser extensions may provide cashback when subscribing via the Box website.
5. WeTransfer Pro
Best for: Freelancers who need to send large files quickly without creating an account
WeTransfer is a lightweight platform used for sending large files (up to 2GB for free) without needing a full storage ecosystem. It’s perfect for designers, photographers, and videographers who want to deliver files to clients with minimal steps.
Key Features:
• No signup required for free transfers
• Send up to 200GB with a Pro account
• Password protection and download tracking
• Cloud-based storage for transferred files
Pricing:
• Free (2GB/file limit)
• Pro: $12/month or $120/year
Cashback Tip: Use a cashback browser extension like Rakuten to check for available discounts when purchasing a Pro subscription.
Choosing the Right Tool for Your Business
| Tool | Best For | Starting Price | Storage Limit (Paid Plan) | Cashback Option |
| Google Drive | Solopreneurs, Google users | $1.99/month | 2TB | Fluz, Rakuten |
| Dropbox | Creative teams, agencies | $11.99/month | 2TB or more | Fluz, Rakuten |
| OneDrive | Microsoft users, remote teams | $6.99/month (1TB) | 1TB+ per user | Fluz, Rakuten |
| Box | Agencies with compliance needs | $15/user/month | Unlimited | Rakuten |
| WeTransfer Pro | Freelancers, quick file sending | $12/month | 200GB | Rakuten |
Whether you’re managing a small team, running a solo operation, or collaborating across continents, these file-sharing tools can streamline your workflow. By pairing them with cashback platforms like Fluz and Rakuten, you can also keep your software budget under control—while still using the best tools for the job.
